Maverick Performance Solutions

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M06 Money: Job Cost, Billing, AP/AR

M06.02

Billing, SOV, extras, retainage

Progress bills that match the work and survive AP.

  • Build a billing packet a plant AP department will pay
  • Keep extras on their own lines
  • Track retainage as a receivable
Billing packet
  1. 01Quantities from dailies
  2. 02SOV + extras on own lines
  3. 03Waivers / payroll if required
  4. 04Match PO number exactly
  5. 05Portal or AP email
  6. 06Confirm receipt
  7. 07AR log + retainage
  8. 08Cadence if unpaid

What goes in the packet

Invoice, schedule of values, executed change orders, lien waiver as required (conditional on payment), receiving / packing if they want it, certified payroll if public, and any owner cover sheet. Number invoices. Match the PO number exactly — including leading zeros. Send to the address / portal in the contract, not to the superintendent's personal email unless they are truly the payer.

  • Not this

    Lump extras into 'flooring' so it looks cleaner.

    This

    Separate lines. Cleaner for them is unpaid for us.

  • Not this

    Bill 100% because we are 'basically done.'

    This

    Bill the percent that the documents and the walk support.

Takeaways

  • Bill to the schedule of values, not to a feeling.
  • A packet beats an argument.
  • Retainage is earned money in someone else's pocket.

SOPSOP Section 4.12 — Invoicing, Progress Billing, SOV & Lien Waivers

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